Administrator - Field Services

Schneider Electric Calgary, Alberta

About the Job

The Service Administrator is a key role within the Operations team that assists with the planning and executing of electrical services to Commercial and Industrial companies located across Western Canada. This person should have a general understanding of accounting principles, invoicing procedures, and collection of receivables. They should also possess good organizational, analytical, and problem resolution skills.

Responsibilities include the following:

-Determine cost for services and generate invoices for purchaser; deliver invoices according to instructions outlined in purchase order; work closely with purchaser's Accounts Payable team to ensure invoices are paid in acceptable time frame.

-Run Job Cost Inquiry reports to review labor and material applied to projects and ensure that all activity and pricing is correct; remove any discrepancies.

-Set up projects in Q2C after receiving turnover package from Sales Engineer.

-Review projects weekly with team to confirm whether or not they were completed as scheduled or have incurred delays.

-Work closely with Sales Engineer and Operations to identify pricing and rates provided to purchaser in order to generate accurate invoices.

-Obtain various documentation such as service quotations, material orders, time sheets, packing slips and rental agreements to account for all activity coded to a particular job.

-Create purchase orders to vendors for various material required for services including safety equipment, hardware, and electrical equipment.

-Assist Accounts Receivables with collection of past due invoices.

-Analyze profit margin for projects and provide explanation to management for those that do not fall within guidelines.

Job Requirements Candidate will have completed a two year degree/diploma or provide documentation of equivalent work experience as a Service Organization Administrative Assistant. This is also an excellent initial role for someone with a technical background looking to join Schneider Electric and continue to grow their career beyond this role.

Specific knowledge of the following:
Microsoft Office
Document Management
Communication skills: written and verbal
Attention to detail
AP/AR

Qualifications

Job Requirements Candidate will have completed a two year degree or provide documentation of equivalent work experience as a Service Organization Administrative Assistant.

Specific knowledge of the following:
Microsoft Office
Document Managemnet
Communication skills: written and verbal
Attention to detail
AP/AR